On 25th May 2018 all companies were forced to apply the GDPR compliance; This new law applies to all companies which process and hold the personal information of data of their clients. This kind of request was an immense effort for all the companies which had to improve their data privacy procedures in order to comply with GDPR
While progress has been made in privacy and control procedures for managed data, most companies will admit to a problem of “rogue” personal identifiable information that is not under some form of direct IT control and governance (countless letters, spreadsheets, data extracts, x-ray images, voice recordings, and s.o.).
By not having good visibility and control over these kinds of rogue data the companies are exposed to the worst kind of risk: the unknown type; if we do not count the hackers cyber attacks.
Companies and individual people must take certain precautions against this growing phenomenon of cyber attacks; for that they should implement at least a cybersecurity solution, like an antivirus, to protect their systems. Necessary things like regularly updating operating systems, using antivirus for Windows or antivirus for Mac depending on which OS your device is using. Companies must also hire professional cybersecurity firms to do regular checkups to their internal network a couple of times per year. These checkups must always include a penetration test and various ethical hacking test.
Three main problems associated with rogue data:
1. Data subjects are entitled to request at any time to view and get all the data held on them. This is really hard to do when a business is not 100% certain if all the data is handled properly an visibly. Information blind spots like this will leave companies exposed to risk.
2. The requests for either a copy or erasure of subjects data need to be completed within one month. By having such a limited time companies may be caught on the back foot if there is a sudden spike in requests or if there is a heavy reliance on manual procedures to fulfill these requests.
3. The new regulation typically leaves data controllers with no recourse to charge for the fulfillment of these data requests. Not only do they need the capability of finding all the data faster and cheaper than ever before, but they also need to be confident that they have provided or erased ALL managed and unmanaged instances of the held data subject.
This is how companies should deal with rogue data:
• Migrate or move rouge sources of data to a managed environment.
• Develop a capability to monitor the unmanaged data on an ongoing basis Endpoint Detection & Remediation (EDR) solutions enable companies to perform investigation and remediation across their entire IT estate, at speed, and at scale. By using EDR tools companies can firstly find traces of data in unmanaged locations as well as automate the remediation process of either removing or relocating such data.
You may also keep in mind that every device has a significant value that must be protected by at least cybersecurity solution like an antivirus. Depending on which OS your device is running, install an antivirus for Windows or antivirus for Mac for total protection. Companies must take an extra step and hire a professional cybersecurity firm that will run various cybersecurity tests on your company’s network to implement only the best possible cybersecurity solution. Always opt for a package that includes at least a penetration test and ethical hacking test. For companies that exist 100% online, we recommend the using of cyber-secured web hosting services.